Say the invoice. It writes itself.
“Hey Pico, invoice Greg four hundred for the water heater.” That's the whole job. PicoTally is the office you never hired: invoices by voice, receipts sorted for tax time, every job in one folder with its profit, and one look at who owes you. On your phone in the truck, in your browser at the desk. One account.
Prefer the desk? Start free in your browser.
First month free. $9.99 a month after. Cancel anytime.
You didn't get into the trades to do paperwork.
But it's 9 PM and there you are. A shoebox of receipts. Three invoices you meant to send last week. A customer who swears he already paid.
Every hour at that desk is an hour you're not billing, not quoting the next job, and not home. The big packages want to make you a bookkeeper. You just want it done.
Three habits. The whole back office.
This is the real app with a full set of books in it. Every name, address and vendor is fictional.
Say it.
When your hands are full, talk. Say who the job was for and what it cost. PicoTally writes the invoice with your rates, prices the materials from your past jobs, puts your logo on it, and has it ready to send before the tools are packed. Change your mind out loud and watch it happen on the screen.
Hey Pico is part of Pro Max. Everything also works by tap.
Snap it.
Photograph the receipt at the counter. PicoTally reads every line, keeps the business items, sets the personal ones aside, and sorts each one into a category your accountant will recognize. The shoebox never happens, and at tax time you hand over one clean report instead of a bag of paper. You still file the way you do now. This just gets you ready.
Ask it.
Who owes me money? How much did I spend on materials this month? Ask in plain English and get names and dollar amounts from your actual books, not a guess. Drafts you forgot, quotes still waiting, invoices overdue and by how many days.
One folder per job. Quote to profit.
Every job gets a folder: the quote, the invoices, the receipts you snapped for it, and your notes from the site. Across the top, what you billed, what's been paid, what it cost you, and what you made. Per job, not per year.
Filed as it happens
Snap a receipt and file it to the job. Send an invoice and it lands in the same folder. Nothing to sort at the end of the month.
Notes where the job is
Gate codes, panel sizes, measurements. Written once, there the next time you open the job, on the phone or at the desk.
Did this job make money?
Billed, paid, costs and profit at the top of every folder, and the total across all your jobs at the bottom of the list. No spreadsheet.
In the truck. At the desk. Same books.
Start the quote on your phone at the customer's house. Finish it that evening on a real keyboard. It's one account, and you pay for it once.
In your pocket
On iPhone from the App Store and on Android from Google Play. Snap the receipt at the counter, quote the job in the driveway.
On your desk
A proper desktop app in any browser, not a phone screen stretched wide. Nothing to install. Open it and your books are there.
Always in step
Write an invoice in a basement with no signal and it saves anyway, then syncs the moment you have bars. One set of books, never two.
Less than one billable hour a month.
Your first month is free with everything switched on. If it doesn't save you an evening, cancel and you owe nothing.
The whole back office, done for you.
- Unlimited invoices and quotes, with your logo and a pay link
- Receipt scanning that splits business from personal
- Ask Pico by chat: who owes you, what you spent
- Every expense categorized as it happens
- Tax-time report, ready when you are
- Phone and desktop, one account
Everything in Pro, and you never have to touch it.
- Everything in Pro
- “Hey Pico” wake word, hands-free when your hands are full
- It listens and talks back, in real time
- Voice edits on any invoice, any field
One subscription covers every device you sign in on. Sign up in your browser and pay by card, or subscribe on your phone and the store handles it. Cancel from wherever you started, any time.
Why PicoTally exists.
PicoTally exists for one reason: the best business tools should be within reach of anyone who runs their own business. A voice assistant that writes the invoice, a receipt reader that sorts tax time, books that answer when you ask who owes you. That kind of help used to need an office manager and a software budget. It shouldn't.
So this is built for the owner who does the work all day and still has to chase the money at night. Whether it's just you or you and a small crew. An electrician, a landscaper, a cleaner, a handyman, a mobile mechanic, or any other business that sends invoices and buys supplies. One account runs the whole business, on your phone in the field and in your browser at the desk.
Your books are yours. They're encrypted, you can export every job, expense, client and payment whenever you like, and nobody is selling your customer list or running ads against it. If something doesn't work, email us. You'll reach the founder who built it, not a ticket queue.
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Encrypted in transit and at rest
On the iPhone, the local database is encrypted too, with a key that never leaves the device.
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Invoices stay true
Change your logo or rates next year and the invoice you sent last spring still reads exactly as your customer received it.
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Yours to take
Export everything, any time. Cancel and keep the lot. No data brokers, no ad networks.
What people ask before they sign up.
Is this built for my trade?
If you send invoices and buy materials, yes. Electricians, plumbers, HVAC, handymen, landscapers, painters, cleaners, mobile mechanics, and any other business where the owner does the work. Just you, or you and a small crew: one account runs the whole business.
Do I have to talk to it?
No. Everything works by tap, on the phone and on the desktop. Pro includes the chat assistant. The hands-free "Hey Pico" voice is the Pro Max plan, for when your hands are full.
Which plan do I need?
Pro if you want the paperwork done: invoices, receipts, expenses, the tax-time report, and the chat assistant. Pro Max if you want to do it by voice, hands-free. Both start with a free month, and you can switch.
Does it work without signal?
Yes. Write invoices, snap receipts and log expenses in a basement with no bars. Everything saves on the device and syncs the moment you're back in coverage.
What happens to my stuff if I quit?
You export everything and you keep it: jobs, expenses, clients and payments. Cancel whenever you like, with nobody trying to talk you out of it.
Will it do my taxes?
It gets you ready for them. Every deductible expense is tracked and categorized as you go, and at filing time you hand yourself or your accountant one clean report. It does not file for you, and it will not pretend to give you tax advice.
Is my customer list safe?
Your data is encrypted in transit and at rest, and on the iPhone the local database is encrypted with a key held in the device Keychain. We don't sell data, we don't run ads against it, and we have no business reason to look at your books.
Get your evenings back.
Put in your first job and see how long it takes to send an invoice that looks like it came from a real company. First month free.